dominiquecidas's Space http://dominiquecidas.posterous.com Most recent posts at dominiquecidas's Space posterous.com Tue, 23 Oct 2012 04:02:49 -0700 12 New Ways For Making Meetings Effective http://dominiquecidas.posterous.com/12-new-ways-for-making-meetings-effective http://dominiquecidas.posterous.com/12-new-ways-for-making-meetings-effective

Here are some tips that you can use to make meetings more effective and productive.


Have everyone arrive about ten minutes early. This time can be used for socializing a bit, getting coffee or other drinks, or for organizing materials for the meeting. It also makes sure that everyone will be present at the actual start of the meeting. Make this part of the agenda.


Discuss sensitive issues with the key participants before the meeting. This is a good opportunity to get info on these issues. The information you gather can be used for the meeting agenda. In addition, you may be able to facilitate solutions or strategies for solutions before the meeting.


Plan small meetings that focus on a single issue. People work more effectively over short periods of time (such as 30 minutes). This will allow you to match the right minds with the right issues.


It's ideal to invite only those who can contribute much to the meeting. If the meeting would take more than 30 minutes, invite special participants to parts of the meeting that has to do with their contribution.


Give copies of the minutes to those who could have been included in the meeting for informational purposes. They can read the minutes in a small fraction of the time that they would have been spent in the meeting.


If you find yourself invited to a meeting with quite a vague agenda, consider the importance of your role. If you don't have an important role in the meeting, politely ask to be excused from the meeting.


If a meeting seems out of control, suggest adjourning and reconvening at a later time. This will allow you to clarify goals, prepare strategies, and better understand the issues.


Reflect the content of key points. This ensures that everyone can get the same understanding of the key point. This is one of the chairperson's responsibilities, but anyone can fill it.


You should prepare a list of questions, ideas, and suggestions before the meeting. This gives you a better chance at listening during the discussion.


You should observe the listeners instead of the speaker. Their faces and body language will tell you whether they agree or disagree, which can help guide your participation in the discussion.


Work with the right kind of urgency. Discussions in meeting should have an end. Make a time budget and stick to it. You should only give extra time when the issue is worth it.

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